PNP Charlene D. Kee, Dept. Parliamentarian
206 Dogwood Drive
Sanford, FL 32771
407.716.4244
[email protected]
Congratulations to the newly elected/appointed Parliamentarians! Your job consists of assisting the President, Officers, and members when asked. You are the chair of the Bylaws Committee and ex-official of the Grievance Committee. Please read your Local, Department Bylaws, and National Constitution. All should be a reference when governing the business of the AMVETS Ladies Auxiliary.
Listed below are a few reminders:
Local nominations shall occur in April and/or May; elections at the Annual Meeting in May; oath of office before June 1. Nominations for officers shall be made from the floor and be elected and installed by a Past/Current National or Department Officer, a Past/Current District President, or a Past/Current Local President. AMVETS or Sons of AMVETS cannot install Auxiliary members.
The bylaws committee must meet, chaired by the Parliamentarian and review for recommendations if any to the auxiliary. If there are no changes, make sure the President and Parliamentarian, sign and date a new last page of the bylaws. There should also be a space for the Department Parliamentarian and President to sign once approved. If there are changes to the bylaws, it must be read at one meeting and read again at the next meeting and voted on for approval at that same meeting.
Make sure you include the bylaws cover sheet that can be found on our website,
(www.amvetsflaux.org), listed under forms. The cover sheet gives instructions to include one (1) copy of the minutes approving the bylaws and three (3) copies of the bylaws. Always remember that your bylaws are not approved until they are returned to your auxiliary
Local Auxiliaries shall elect a President, 1st Vice President, 2nd Vice President, 3rd Vice President, and Treasurer. All other officers may be elected or appointed according to its Bylaws.
In order to have delegates seated at the Department Convention, an auxiliaries must have:
- A Revalidation form completed with a list of newly installed officers to the Executive Secretary, twenty (20) days before the Department Convention.
- Have up-to-date bylaws on file with the Parliamentarian.
- Current 990 form completed and returned to 1st Vice President.
- Have paid all indebtedness to AMVETS and AMVETS Ladies Auxiliary to be seated at the Department Convention. If not, you shall be registered as a guest.
- Submit at least one (1) Service Report in any category.
Local Bylaws Procedures
The local bylaws can be reviewed at any time. The bylaws committee must meet for the following purpose: The three-year review or changes that are needed before reviewed deadline.
A committee must meet chaired by the Parliamentarian with an uneven number of members. Example: The parliamentarian and 3, 5 or etc. members. The President does not chair this meeting.
The Bylaws Committee shall discuss the recommendation(s) from the members at a meeting or suggestions from the committee. The Parliamentarian gives a report of the recommendations to the members at a meeting and the next meeting the recommendations are read again with a vote for approval.
The process of the local bylaws:
Local Members
The bylaws must be read at one meeting and read again and voted on at the next meeting
The bylaws are copied into (3) sets. The President and Parliamentarian must date and sign all copies. (Don’t forget to leave a space for the Department President and Parliamentarian to sign and date)
(1) copy of the minutes which includes all the recommendations and
approval of the bylaws must be sent with copies of the bylaws.
Mail to the Department Parliamentarian (Please do not request signature when mailing bylaws)
Once the Parliamentarian receives the bylaws she shall review the documents.
Afterwards, she will date and sign the bylaws and mail to the Department President for her approval.
The Department President will review and sign the bylaws and mail (1) copy of the bylaws to local auxiliary contact person and (1) copy to the Department Parliamentarian.
Please note that the bylaws are not approved until you receive them from
the Department President with both signatures of the
Department President and Department Parliamentarian.
Standing Rules can be changed at any meeting but cannot conflict with your bylaws. Please do not send copies of your Standing Rules to Department.